Employment Opportunities

FITTON CENTER FOR CREATIVE ARTS
DIRECTOR OF OPERATIONS POSITION

https://www.linkedin.com/jobs/view/2461762819/

 

Education: Bachelor’s Degree preferred or comparable experience in finance, operations or personnel management  

Reports to: Executive Director

Direct Reports: Facilities, Front Desk, Box Office, Events & Technical Staff

Status: Full-Time, Exempt

Physical Requirements: Must be able to sit for a majority of the day but also be on your feet at events as needed. Will be required to travel to other locations in the service area and will be exposed to all outside weather conditions. No significant lifting or other physical requirements.

 

ABOUT THE POSITION

This a progressive position, with a role that will expand and develop as the Fitton Center returns to full operating in late 2021 into 2022. Including the re-establishment of its performing arts series, community theater hires and private event rentals. This will coincide with the re-opening of the Fitton Center to full operating capacity and full staffing in 2021 into 2022. The position has a focus on financial and operations management, with HR or employee management preferable. The Director of Operations should expect to work primarily from the Fitton Center location, with remote work capabilities & technology available as needed.

 

Salary Range: $50,000 - $65,000, commensurate with experience.

 

KEY RESPONSIBILITIES

  • Oversight of all Financial Management, in consultation with the
    Executive Director. Including:

    • Management of all book keeping and general ledger administration

    • Management of all financial records

    • Management of all banking: deposits & record keeping

    • Cash management, oversight and control checks

    • Management of Invoicing and accounts receivable 

    • Management of accounts payable

    • Management of policies and procedures

    • Management of contracts with third party vendors

    • Financial reporting to Executive Director including cash projections

    • Financial reporting to the Board and Hamilton Community Foundation (monthly/bi-monthly)

    • Oversight of Payroll (with Payroll services by external CPA firm)

    • Work directly with CPA to prepare audit and annual 990

 

  • Oversight of the administrative structure and record keeping of all departments, with particular attention to financial and grant records. Including:

    • Administrative structure and record keeping of all departments, with particular attention to financial and grant records

    • Database & systems management 

    • Grants & Funding financial assistance, plus record keeping and reporting in conjunction with Development Director

 

  • Donor & sponsorship records and management in conjunction with the Development Director

 

  • Management of employee files and HR

    • Onboarding of all staff and update of HR files

    • Background checks and updates

    • Annual reviews in conjunction with the Executive Director

    • First point of contact with any HR issues or concerns

    • Onboarding of all staff and maintenance of personnel files 

    • Completing background checks for staff and volunteers as necessary 

    • Oversee and implement the annual performance review process in conjunction with the Executive Director 

    • First point of contact with any HR issues or concerns 

    • Oversight of leaves of absence

    • Review and update all company personnel policies and procedures

    • Recruit, hire and source new candidates

    • Prepare and review compensation and benefits packages

    •  Implement training and development plans

 

  • Management of External Events

    • Oversee Event Management and event staff

    • All outgoing billing and invoicing for external events

    • Financial reporting on all external & internal events

 

  • Oversight of the Ovation Ticketing & Database System

    • In consultation with the Development and Marketing staff

    • Ensure ticket pricing, sales, returns and payments are all set and in order for Fitton Center and third party events

 

ASSISTANCE

  • Working directly with the Executive Director and relevant board members on the relevant duties to ensure strategy and success of the position

  • Direct assistance from external CPA Services

  • Hiring & management of Front Desk/Admin Assistant, Book Keeper, Events Staff and other key roles as the Fitton Center re-expands into full staffing and service.


QUALIFICATIONS

  • 3-5 Years Financial Management experience essential

  • Excellent QuickBooks skills and management experience essential

  • Education in accountancy, financial management or non-profit management

  • Strong systems and administration skills preferred

  • Must be extremely organized