Camp 2021 Procedures and Protocols

This Page Last Updated: 6/3/21

  1. Due to the conditions of the COVID-19 Pandemic, The Fitton Center for Creative Arts will continue to follow the procedures and protocols outlined on this page in order to ensure the safety of your children and our staff.

  2. Please review the information on this page completely and fill out the Camp Health & Safety Form to ensure your child’s spot at camp.

  3. In order to provide the best camp experience for everyone, Fitton Center is following the CDC Guidelines and the protocols outlined by The State of Ohio, made in consultation with the City of Hamilton’s Health Department.

  4. We are taking every precaution we can to ensure the safety of campers, families, and Fitton Center staff. Our goal is for everyone to feel safe and remain healthy.

Prior to Camp - PRE-SCREENING

Fitton Center for Creative Arts requires parents and campers to begin pre-screening 14 days before camp begins in accordance with the American Camp Association’s Guidelines.


Please track & be mindful of the following:

  • Take and record the camper’s temperature for 14 days before camp (refer to the individual instructions provided with your thermometer).

  • Self-screen for the presence of symptoms (fever of 100.4 °F or greater, chills, muscle aches, runny nose, sore throat, cough, shortness of breath, nausea, vomiting, headache, abdominal pain, diarrhea, loss to taste or smell, difficulty breathing, and conjunctivitis) 14 days before camp begins.

  • No national or international travel for the two weeks prior to camp. 

  • If a camper, or family member has been exposed to COVID-19, then the camper must be symptom free for 14 days before they are able to attend a camp session.

  • If the camper or family member has been in close contact with a person who has been diagnosed with, tested for, or quarantined as a result of COVID-19, please reschedule your camp.


​Fitton Center Process

  • ​Camps will be limited to nine students per camp.

  • There will be one teacher per nine students.

  • One floater staff member will be available at Fitton Center for additional support.

  • Each camp will use a designated classroom.

  • Campers are required to stay within their specific unit for the duration of the camp week.

  • All documentation must be completed online/electronically the Friday before a child’s camp is scheduled to run.

  • Campers will not be permitted in the building if documentation has not been submitted.

  • All payment must be made one week in advance of camp. Payment should be made via credit card only. No cash or checks will be accepted.

  • All campers should arrive 15 minutes early for check in. Late campers will forfeit the day with no refunds.

  • No one, including parents and siblings, can be in the building during camp time except for campers, and staff.

  • Each day, after camp, our facility will be cleaned including, but not limited to restrooms, banisters (indoor and outside), and floors vacuumed. High touch areas in the room are the teacher’s responsibilities to be cleaned through the day.

Assumption of Risk

An inherent risk of exposure to COVID-19 exists in any public place where people are present. COVID-19 is an extremely contagious disease that can lead to severe illness and death. According to The Center for Disease Control and Prevention, senior citizens, and guests with underlying medical conditions are especially vulnerable. By visiting Fitton Center for Creative Arts, you voluntarily assume all risks related to exposure to COVID-19. 


All Staff Responsibilities

  • Wear a facial covering that covers mouth, nose, and chin. 

  • Wash hands frequently along with using hand sanitizer.

  • Sanitize hands after working with any individual camper before interacting with the next camper. 

  • Monitor health each day, including taking temperature prior to arrival at work each day.


 Instructor-Specific Responsibilities

  • Make sure campers wash their hands regularly. 

  • Ensure social distancing between campers.

  • Communicate with staff for any additional needs that may arise throughout the day. 

  • Escort campers to designated pick up locations at the end of camp.

  • Clean high touch areas in their room. 

Camper Responsibilities

  • Prior to arrival, make a sign with camper’s name on a piece of paper at least 8 ½” x 11” to be placed on parent’s dashboard for the drop-off & pick-up process. 

  • Be healthy- no fever, chills, muscle aches, runny nose, sore throat, cough, shortness of breath, nausea, vomiting, headache, abdominal pain, diarrhea, loss to taste or smell, difficulty breathing, or conjunctivitis.

  • Bring water bottle daily.

  • Bring mask daily.

  • ​Wear a mask at all times while in our building.

  • Maintain appropriate social distance (6 ft.) with fellow students.

  • Listen to teachers and Fitton Center for Creative Arts staff. 

  • Wash hands regularly, and when asked by faculty. 

  • Wash hands before leaving class.

  • Have fun and be creative

​​Parent Responsibilities

  • Ensure child is healthy each day of class.

  • Explain social distancing (6 ft.) rule to child.

  • Explain to child the importance of washing hands often. 

  • Talk to child about Fitton Center’s procedures outlined on this page.

  • Provide mask for child (masks are required but will not be provided by the Fitton Center.)

  • Provide water bottle for child.

  • Wear mask during pick-up and drop-off.

  • Have all forms, and payment submitted to Fitton Center no later than the Friday before a camp is scheduled to begin. 

  • Place child’s sign on dashboard for easy drop-off & pick-up.

Check in/Check Out Protocols

Drop Off Process

  • Only the camper should leave the vehicle. 

  • Campers will be required to wear a mask at all times.

  • Parents are asked to wear a mask during drop off.

  • Campers will sanitize their hands upon entering the building.

  • Campers will be escorted into the building by a Fitton staff member to wait with their group for the start of camp.


Pick Up Process

  • Parents will pick up their camper in the same location that drop off occurred. 

  • Campers will be required to wear a mask upon exiting their classroom until in their vehicle.

  • Parents are asked to stay in their vehicle. 

  • Parents are asked to wear a mask during pick up.

  • Parents should place their child’s sign on the dashboard for easy pickup. 

  • Please have a photo ID available for pick up to confirm identity match with paperwork on file. 


Sick Protocol

  • Parents know their child best. If you do not feel that your child is well, regardless of a fever, please keep them home.

  • If a child is sick, they will not be allowed at camp. 

  • If a camper becomes ill during camp they will be sent home.

  • If a sick camper withdraws from a camp 7 days before it is to begin or earlier, 100% of the tuition will be refunded. 

  • If camper withdraws from a camp less than 7 days before it is to begin, 50% of the tuition will be refunded

  • NO REFUNDS WILL BE GIVEN ONCE A CAMP HAS BEGUN. If a camper becomes sick during the week, they will not be allowed at camp. No refunds or credits will be given.


Social Distance Policy

  • According to the State of Ohio Director’s Stay Safe Ohio Order, social distancing requires always maintaining a six-foot distance between individuals.


Camper Warnings for Repeated Social Distancing Violations

  • First violation will result in a warning to the camper. 

  • Second violation will result in a warning to the camper’s parents.

  • Third violation will result in dismissal from the camp (no refunds given.)


If you have any questions or concerns:

Kate Rowekamp, Director of Education